COVID-19 UpdateMar 17, 2020, 3:42 PM By MOSERS
We take the spread of COVID-19 very seriously and want to provide you with an update on the measures we are taking to protect our members, MOSERS employees, stakeholders, and the public. Below is a list of important points to mention to your employees if they have inquires regarding their retirement or benefits during this time.
1. Pension payments will continue as usual.
2. March 19 – April 23 all PreRetirement Seminars will be online.
3. April Coffee Break Seminars are cancelled.
4. Please consider phone meetings rather than office visits to MOSERS.
As always, we are here for your benefit and we sincerely appreciate your patience as we navigate this pandemic. Please encourage your employees to follow our website for updates.
New Pension Administration SystemMar 17, 2020, 3:42 PM By MOSERS
What & Why:
We are building a new pension administration system (PAS)! MOSERS Integrated Benefits System (MIBS), our current PAS, was built in the late 1980s and has served us well for more than 30 years, but it is nearing the end of its life expectancy.
This system is analogous to the central nervous system of MOSERS. Replacement is a significant undertaking. The PAS contains all demographic data (name, address, SSN, Member ID, DOB, bank account numbers, etc.), individual service dates, salary history, employment status, contribution balances and payment history for all members.
It is the central hub for tracking and processing nearly everything MOSERS does related to benefit administration. Staff rely on it for accurately producing everything from routine correspondence, to Annual Benefit Statements, to pension inceptions, to member payments.
Employers interact with the PAS to submit member payroll and service credit information, including the submission of changes such as terminations or leaves of absence.
It is the source of information, which MOSERS uses to interact with members from their date of hire until the final payment has been made to their last living beneficiary — a relationship that often spans many decades.
We began serious discussion, analysis, and information gathering in 2015. In 2017-2018, we issued various requests for proposals and ultimately selected a team of vendors to help us build the new system. It is a multi-year project, which we have dubbed Phoenix. We expect to provide members, staff, and employers with a modernized system on an updated platform in late 2022.
Who Will Be Involved?
We have identified a group of 25 HR staff representing each of our different employers. We have been communicating via email with this group for several months. The HR reps in this group have been engaged, responsive, and provided a lot of valuable feedback. As the project progresses, there will be opportunities for involvement by other payroll/HR staff.
How Can You Help?
We will let you know when there are opportunities to provide input. Some examples include:
- Staying informed – please watch for updates in HR Update and in emails from MOSERS
- Providing input such as responding to surveys and providing information to MOSERS when requested
- Testing and providing feedback as the new PAS is developed
- Potentially incorporating new processes and procedures regarding employer reporting
- Participating in training when the new PAS is ready for implementation
Big Demand for Mid-Career WebinarsMar 17, 2020, 3:42 PM By MOSERS
Registration for the Mid-Career Webinars is going great! Registration for the March 12 and May 14 webinars reached capacity early with 100 enrollees in each. The remaining dates are filling quickly as well.
Watch the mail in your office! We will soon mail posters featuring the 2020 Mid-Career Webinar schedule. Please hang these posters in a common area, such as a breakroom, so that your employees will be aware of the remaining dates:
- July 23, 2020
- September 23, 2020
- November 5, 2020
All HR representatives are encouraged to attend as well. Register at: https://register.gotowebinar.com/rt/2533457713669314818!
Encourage Employees to Examine Their Annual Benefit StatementMar 17, 2020, 3:42 PM By MOSERS
We will send Annual Benefit Statements to all active members by the end of March. This document conveniently shows a significant part of the total compensation members receive as a state employee (pension, deferred compensation, healthcare, life and long-term disability insurance, employer contributions to Social Security, etc.) plus the value of time off (annual leave, sick leave, and holidays).
We will send each member an email once we have posted their statement to Document Express, their online MOSERS mailbox. We will mail a hard copy of their statement to their home address for any members who have opted out of electronic delivery (7.5% of active employees).
Please encourage employees to go to myMOSERS (then to, Online Documents > Document Express) to view their statement. They can watch our myMOSERS login video tutorial if this will be their first time logging in.
If you are interested in estimating the state’s investment in employee compensation for a new employee or at a certain rate of pay, you can do so using our Total Compensation Calculator.
Word on the Street: Attending a PreRetirement SeminarMar 17, 2020, 3:41 PM By MOSERS
True or False: Members must attend a MOSERS PreRetirement Seminar before they can retire.
While we do highly encourage members to attend at least one Ready to Retire/PreRetirement Seminar before they retire, it is not required. Ready to Retire/PreRetirement Seminars provide members within 5 years of retirement eligibility with valuable information about their pension benefit, including the decisions they will have to make during the retirement process.
These seminars fill fast! If employees want to attend in 2020, they should enroll now by logging in to myMOSERS and going to Seminar Enrollment.
Recently Updated ResourcesMar 17, 2020, 3:41 PM By MOSERS
Total Compensation Calculator- February 2020
Retire Online Video- Revised February 2020
FY 2019 Member Profile - January 2020
Summary of Pension Benefit Provisions - Revised September 2019, Posted January 2020
For more information please visit MOSERS' Online Library: https://www.mosers.org/library
Registration for Mid-Career Webinars is Now OPEN!Feb 14, 2020, 8:49 AM By MOSERS
Do you have at least five years of service (vested) and are more than ten years from your first normal retirement eligibility date? If so, then this webinar is for you!
Join us to learn information about the employee benefits administered by MOSERS, including pension plan features, how different career and life events may affect your pension benefit and about your retirement savings plan options with MO Deferred Comp.
Online webinars for 2020 are scheduled for March 12, May 14, July 23, September 23 and November 5 The webinar is from 9:30 am until 11:00 am and will be followed by an open Q & A session until 11:15 am. During the registration process, select the date of the webinar you wish to attend and provide all the information requested. Confirmation and reminder emails will be sent to the email address provided during the registration process.
Register today at https://register.gotowebinar.com/rt/2533457713669314818!
Refund / Cash Out / Buyout – What’s the Difference?Feb 14, 2020, 8:49 AM By MOSERS
Former Missouri state employees may be eligible to receive a distribution of their retirement benefits or employee contributions. But who’s eligible for what? The following guide breaks down the difference between the options.
Refund of Employee Contributions
What is it?
- Upon request, MOSERS will issue a refund of employee contributions plus any interest, if applicable to members of the MSEP 2011 or Judicial Plan 2011 who are not currently employed in a benefits-eligible position.
- Former employees first employed in a MOSERS benefits-eligible position on or after January 1, 2011, are eligible if they:
- Are not currently eligible for normal retirement.
- Are not applying for long-term disability benefits through the MOSERS policy with The Standard Insurance Company.
- Have submitted a completed Request for Refund of Contributions form.
For more information, please see our Employee Contributions brochure (2011 Plan)
What is it?
- The Cash Out provision allows certain vested members who left state employment prior to retirement to take the present value of their future retirement benefit in a lump sum, rather than a monthly benefit at retirement age.
- Vested former members of MSEP who left state employment between 10/1/1984 and 9/1/2002 are eligible if they:
- Have less than 10 years of creditable service.
- Are not within five years of normal retirement eligibility
- The present value of their future retirement benefit does not exceed $10,000.
- Fewer than 500 terminated vested members are eligible.
For more information, terminated-vested members should contact a MOSERS benefit counselor and request a Cash Out Brochure and application.
What is it?
- The Buyout was a one-time program for certain eligible terminated-vested members. Senate Bill 62, passed in 2017, provided the MOSERS Board of Trustees with the authority to establish a buyout program for terminated-vested members. The Board’s authority to offer the program expired on May 31, 2018. (Note: This one-time buyout program was offered in two stages. The first buyout deadline was November 30, 2017. The second stage, known as the second chance buyout, was offered by the Board at the end of April 2018 with a deadline of May 31, 2018.) Any terminated-vested member who elected the lump-sum buyout and then returns to state employment will be considered a new employee and a member of the MSEP 2011.
- Presently, no one is eligible for the Buyout program as the eligibility window has closed.
Seminar CancellationsFeb 14, 2020, 8:48 AM By MOSERS
Our Ready to Retire (PreRetirement) Seminars have been filling quickly and we’ve added more sessions and increased enrollment in certain venues, but we need your help as well!
Please remind your employees, that if they (and/or their registered guest) are unable to attend, to contact MOSERS at (800) 827-1063, as soon as possible, to cancel their registration and/or reschedule.
Once a member enrolls in a seminar, we reserve a seat for them (and any registered guests) in the seminar and include them in the meal count for that day. We confirm our seminar numbers to the caterer and venue one week prior to the seminar. So, as much advance notice of a cancellation as possible is greatly appreciated! This will allow MOSERS to reduce waste (food and materials) by providing a more accurate headcount AND to contact any members who may be on the waiting list.
In 2019, there were 335 no-shows, which resulted in many open seats and unused resources!
Disabled Adult Children Life Insurance CoverageFeb 14, 2020, 8:48 AM By MOSERS
The Standard Insurance Company has reviewed our life insurance contract and has determined that members can enroll their adult (over 26 years old) disabled child(ren) in life insurance coverage at any time while actively employed. To enroll, the member should go to myMOSERS, click on Forms, and select the Enroll/Change Optional Life Insurance form. Note that at the time of claim, The Standard will require you to provide proof that the child is disabled and dependent on the member.
Recently Updated ResourcesFeb 14, 2020, 8:48 AM By MOSERS
Retire Online Video – February 2020
CURP Overview – January 2020
CURP Transfers to MOSERS flyer – January 2020
Benefit Payment & Holiday Schedule – January 2020
Destination Retirement checklist – January 2020
History of COLAs – January 2020
Missouri Public Pension Exemption flyer – January 2020
SEBES Brochure – January 2020
Total Compensation Calculator – February 2020
Comparison Calculator – January 2020 (prints better in black and white now)
FY 2019 Member Profile – January 2020
Summary of Pension Benefit Provisions – Revised September 2019, Posted January 2020
For more information please visit MOSERS' Online Library: https://www.mosers.org/library
90-Day Wait on Refund of Employee ContributionsJan 17, 2020, 6:49 AM By MOSERS
Whoops! We lost some words in this piece from HR Update yesterday. It should have read like this:
Effective January 1, 2020, member requests for a refund of contributions will be processed no sooner than 90 days after the employee’s date of termination OR 90 days after the request is submitted, whichever is later. Please keep this in mind when speaking with MSEP 2011 members who are ending employment. Members DO NOT need to wait for 90 days to apply for a refund.
Partner with MOSERS!Jan 14, 2020, 3:40 PM By MOSERS
Do you have several new employees or employees close to retirement? We are interested in partnering with you and would be glad to come to your agency or department to give a group presentation directly to your employees!
Newer Employees & MOSERS (NEO-XP)
This presentation is for agencies or departments that have 15 or more newer employees who have six months of service but are not yet vested. It is approximately one hour and designed for MSEP 2011 members.
MOSERS & You
This presentation is for agencies or departments that have 15 or more employees who are nearing retirement eligibility. It is approximately one hour and designed for MSEP, MSEP 2000 and MSEP 2011 members in the same session.
Ready to Retire (PreRetirement) by Special Request
This presentation is approximately three hours and designed for MSEP and MSEP 2000 members. It is for agencies or departments that have 25 or more members who:
- are within one year of their actual retirement date,
- have not attended or enrolled in a PreRetirement Seminar, and
- don’t regularly have seminars in their area.
What if I would like to host a session, but will not able to meet the minimum attendance requirements?
We encourage you to work with other agencies in your area and combine resources.
What about employees who work 2nd or 3rd shifts?
We would certainly try to accommodate those employees as well.
What responsibilities does the agency have during the sessions?
Selecting the location or conference room, providing a/v equipment, food and beverages (if any) are the responsibility of the requesting agency.
Will MO Deferred Comp be presenting?
If you would like for MO Deferred Comp to present at these sessions, let us know and we will coordinate scheduling with them. Please allow an additional 30 minutes for their presentation.
Let MOSERS do the work! We will provide you with promotional materials that you can forward directly to your targeted employees which will include instructions for enrolling online.
Don’t forget! We will be sending information and releasing our Mid-Career Webinar schedule around the first of the year, please help us promote these sessions and encourage your employees that are vested and more than ten years from retirement eligibility to attend.
Contact email@example.com to start partnering with MOSERS today!
Reminder: Benefit-Eligible PositionsJan 14, 2020, 3:38 PM By MOSERS
MOSERS receives many questions surrounding benefit eligibility, especially related to the reemployment of retirees. We have a list of reminders on our website about benefit eligibility you may want to review as a refresher.
Remember, it is the responsibility of the employer, not MOSERS, to determine if a position is eligible for MOSERS benefits. Determine whether or not a position is benefit eligible based on an analysis of the POSITION; not based on who will fill the position. If you determine that a position is benefit eligible, then any person employed in that position is eligible for benefits.
Disabled Adult Children Life Insurance CoverageJan 14, 2020, 8:57 AM By MOSERS
The Standard Insurance Company has reviewed our life insurance contract and has determined that members can enroll their adult (over 26 years old) disabled children in life insurance coverage at any time while actively employed. To enroll, log in to myMOSERS, go to Forms, and select the Enroll/Change Optional Life Insurance form. Note that at the time of claim, The Standard will require the member to provide proof that the child is disabled and dependent on the member.
Word on the Street: Temporary BenefitJan 14, 2020, 8:33 AM By MOSERS
True or False: The temporary benefit is designed to pay for medical premiums until the age of 62.
While the temporary benefit does END automatically at the age of 62, it is not tied to medical premiums or any other specific expenses you may have. The temporary benefit is an additional amount that eligible members receive from retirement until the age of 62. It is a provision of the MSEP 2000 and MSEP 2011.
Recently Updated ResourcesJan 14, 2020, 8:27 AM By MOSERS
Benefit Payment & Holiday Schedule – January 2020
SEBES Brochure – January 2020
Economic Impact Report – December 2019
News – Various news articles from PensionsPlus newsletter – December 2019
Comparison Calculator – January 2020 (prints better in black and white now)
Summary of Pension Benefit Provisions – Revised September 2019, Posted January 2020For more information please visit MOSERS' Online Library.
Are You Getting Ready to Retire?Jan 6, 2020, 9:06 AM By MOSERS
2020 Schedule Coming Soon!
Employees who are within five years of retirement eligibility will soon be able to register to attend a Ready to Retire (PreRetirement) Seminar or Webinar! The 2020 schedule for MSEP & MSEP 2000 seminars, as well as MSEP 2011 seminars and online webinars will be available on MOSERS’ website in mid-December.
MSEP & MSEP 2000 Ready to Retire (PreRetirement) Seminars will start again in February 2020.
MSEP 2011 Ready to Retire (PreRetirement) Webinars and Seminars will begin in March 2020.
Watch the mail in your office for our 2020 Ready to Retire Schedule poster. When you receive it, please hang it in a common area, such as a breakroom, so that your employees will be aware of upcoming seminars.
Members must be registered to attend. A spouse or guest is welcome to attend with a member, even if they are not a state employee, but they must be registered as well. If the guest is also a state employee within five years of retirement eligibility, they should register separately (as a member) in order to receive their own personalized benefit estimate.
Similar to the past few years, 2019 Ready-to-Retire (PreRetirement) seminars filled early in the year and stayed full. MOSERS educators presented more than 90 seminars providing information to nearly 3,500 members through in-person sessions across the state, on university campuses, and via online webinars. Once registration opens, encourage employees who are planning to retire in 2020, or within the next five years, to log in through myMOSERS to view the seminar schedule and register for a session.
If the member (or member’s guest) is unable to attend after registering, they should contact MOSERS as soon as possible at (800) 827-1063, to cancel and/or reschedule. This will allow us to provide an accurate headcount to the caterer, venue, etc., and contact members who may be on a waiting list to attend.
Also, remember that all HR representatives are encouraged to attend a seminar at any stage in their career to familiarize themselves with MOSERS and the benefits we offer.
2020 Ready to Retire (PreRetirement) Seminars are OPEN!Dec 19, 2019, 8:42 AM By MOSERS
- Monitor the mail in your office. Posters featuring the 2020 Ready to Retire (PreRetirement) Seminar schedules will arrive soon. There will be one poster for the MSEP/MSEP 2000 schedule and another for the MSEP 2011 schedule. Upon receipt, please hang these posters in a common area, such as a breakroom, so that your employees will be aware of upcoming seminars. Feel free to use and share the links to the electronic versions as well (linked above).
- Members must register to attend. A spouse or guest is welcome to attend with a member, even if they are not a state employee. They must be registered as well. If the guest is also a state employee within five years of retirement, they should register separately (as a member via myMOSERS) in order to receive their own personalized benefit estimate.
- Members must attend the correct seminar. To receive accurate information on their benefits, members must attend a session designed for their plan. A member may attend a session that doesn't cover their plan as the spouse or guest of a registered seminar attendee. However, the spouse/guest should register and attend a seminar designed for their own plan in order to learn about their benefits. Employees may visit the “What 's My Plan?” section near the bottom of our homepage at www.mosers.org to learn more about plan membership.
- Seminars are free and tend to fill rapidly. If the member OR their guest needs to cancel a registration for an in-person session, contact MOSERS at (800) 827-1063 as soon as possible. This will allow us to provide an accurate headcount to the caterer, venue, etc., and contact members who may be on a waiting list to attend. If a member needs to cancel registration in a webinar, they should follow the instructions at the bottom of their confirmation email.
- HR representatives - You are encouraged to attend a seminar at any stage in your career to familiarize yourself with MOSERS and the benefits we offer.
- Please copy and paste the information below and send it to your employees who are within five years of retirement eligibility.
2020 Ready to Retire (PreRetirement) registration is now open!
If you are within five years of retirement eligibility, register to attend a Ready to Retire (PreRetirement) Seminar or Webinar! Similar to the past few years, 2019 seminars filled early in the year and stayed full. MOSERS educators presented more than 90 seminars to nearly 3,500 members through in-person sessions across the state, on university campuses, and via online webinars. If you are interested in attending a seminar, you should register sooner rather than later.
If you are eligible to retire from MOSERS or are within five years of retirement eligibility, we will send you an email* invitation from MOSERS to attend a Ready to Retire (PreRetirement) Seminar.
MSEP or MSEP 2000 Members
Register to attend by logging in to myMOSERS, select the day or evening session you wish to attend, complete the registration information for both you and your guest (if any), and you are ready to go! We will send a confirmation to your MOSERS Document Express Online Mailbox (log in to view and print) as well as reminders one week before your selected session. Be sure to review these for details about your session and helpful hints for the day. Please note that evening sessions include MOSERS information only and sessions delivered on a university campus are designed for university employees.
Your spouse or guest is welcome to attend with you (even if they are not a state employee) AND they must be included in your registration. If your spouse or guest is also a state employee within five years of retirement eligibility, they should register separately (as a member via myMOSERS) to receive their own personalized benefit estimate and packet.
MSEP 2011 Members
(First employed in a benefit-eligible position on or after January 1, 2011)
Register to attend an in-person seminar OR an online webinar!
- In-person seminars include lunch and are held at MOSERS, 907 Wildwood, Jefferson City, from 8:30 am until 2:30 pm. Register to attend by logging in to myMOSERS, select the session you wish to attend, complete the registration information for both you and your guest (if any), and you are ready to go! We will send a confirmation to your MOSERS Document Express Online Mailbox (log in to view and print) as well as reminders one week before your selected session. Be sure to review these for details about your session and helpful hints for the day.
- Online webinars are from 9:30 am until 11:00 am and are followed by an open Q & A session until 11:15 am. Register to attend at GoToWebinar, select the date you'd like to attend, complete the registration information and you are ready to go! Go To Webinar will send confirmation and reminder emails.
Your spouse or guest is welcome to attend with you (even if they are not a state employee) AND they must be included in your registration.
- If your spouse or guest is also a state employee within five years of retirement eligibility under MSEP 2011, they should register separately (as a member via myMOSERS) to receive their own personalized benefit estimate and packet.
- If your spouse or guest is also a state employee but was employed prior to January 1, 2011, they are a member of either MSEP or MSEP 2000. They are welcome to attend with you as a guest, but only information for the MSEP 2011 plan will be discussed at these sessions. If they 'd like information for their own plan, they should attend a seminar specifically designed MSEP or MSEP 2000 (see above).
Seminars are free and tend to fill rapidly. If you OR your guest needs to cancel a registration for an in-person session, contact MOSERS at (800) 827-1063 as soon as possible. This will allow us to provide an accurate headcount to the caterer, venue, etc., and contact members who may be on a waiting list to attend. If you need to cancel registration in a webinar, please follow the instructions at the bottom of your confirmation email.
*If you don 't have a valid email address on file with MOSERS or have specified you prefer to receive your information by mail, we will mail you a 2020 Ready to Retire (PreRetirement) Seminar schedule notifying you that registration is open and encouraging you to register.
When and How to Submit Termination of Employment FormsDec 19, 2019, 8:42 AM By MOSERS
The Termination of Employment and Transfer of Employment forms can be completed electronically through the secure Employer Homepage under the Forms menu option.
Termination of Employment
A few reminders when submitting a Termination of Employment form:
- Be cautious of submitting a termination form too early (i.e., two months or earlier). Once the form has been submitted online, it automatically updates the employee’s records in our system and shows them as terminated. The employee then may no longer be able to generate benefit estimates using myMOSERS.
- An employee’s date of termination and payroll must agree. If an employee’s last day of work is on January 31, they should receive payroll for the full month of January.
- If an employee is terminating at the end of a month/pay period, and the pay period ends on a regularly scheduled day off, and assuming the employee will receive pay for the full pay period, please submit the termination date as the last day of the pay period.
- If you have an employee retiring directly from active employment, please submit the employee’s termination form no later than the first week of the month in which he/she is retiring. As a general rule, we must have all of the employee’s information entered in our system by the 9th of the month in which the employee is retiring.
- Do not put comments in the comments field unless absolutely needed. Comments interrupt the automatic processing and then require a benefit specialist to key the form manually.
Example: If an employee terminates, do not enter “resigned in good standing” in the comments field.
Transfer of Employment
If the employee has not missed an entire calendar month of payroll and is transferring employment from one state agency to another (in a MOSERS-covered benefit-eligible position), the hiring agency must complete the Transfer of Employment form. The previous employer must complete the Termination of Employment form.
The Transfer of Employment form eliminates any MOSERS-related paperwork for the employee (unless they wish to decrease optional term life insurance coverage or change their beneficiary information).
Exceptions for completing a transfer form:
- Employees returning to state employment who have missed an entire calendar month of payroll
- Employees transferring from the Department of Conservation, Highway Patrol, Department of Transportations, or a state college/university (except State Technical College of Missouri and Lincoln University), which are not covered by MOSERS' life insurance plan.
Employees meeting these exceptions must be entered into SEBES since they will be eligible for at least one new benefit type.
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