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  • Termination and Reemployment Rules

    Oct 13, 2021, 8:25 AM By MOSERS

    Please share with your employees!

    Before receiving a benefit payment from MOSERS, IRS rules require a “bona fide termination” of a member’s employment. For purposes of MOSERS Board Rules, a "bona fide termination" occurs when:

    • They have completely severed employment;
    • They have not entered into a prearranged agreement (written or oral), prior to retirement, with the State of Missouri or any MOSERS-covered employer for subsequent employment on any basis (full-time, part-time, or other); and
    • They are not subsequently employed with the State of Missouri or any MOSERS-covered employer on any basis (full-time, part-time, or other) within 30 days after their employment with their prior employer has ended.

    For more information please see our  FAQs on Termination and Reemployment Rules and our Termination and Reemployment Rules flyer

    Please note that if they do not have a bona fide separation of service, their retirement will be null and void, meaning they will not receive their pension payments.


  • 30-Day Separation of Service Reminder: Please share with employees

    Sep 16, 2021, 9:24 AM By MOSERS

    Before receiving a benefit payment from MOSERS, IRS rules require a “bona fide termination” of a member’s employment. For purposes of MOSERS Board Rules, a "bona fide termination" occurs when:

    • They have completely severed employment;
    • They have not entered into a prearranged agreement (written or oral), prior to retirement, with the State of Missouri or any MOSERS-covered employer for subsequent employment on any basis (full-time, part-time, or other); and
    • They are not subsequently employed with the State of Missouri or any MOSERS-covered employer on any basis (full-time, part-time, or other) within 30 days after their employment with their prior employer has ended.

    For more information please see our FAQs on Separation of Service.

    Please note that if they do not have a bona fide separation of service, their retirement will be null and void, meaning they will not receive their pension payments.


  • Timely Submissions

    Feb 17, 2021, 12:50 PM By MOSERS

    Maintaining accurate service records is vital in the calculation/determination of benefits for MOSERS members. It is very important that you submit termination, transfer, and leave of absence/back to work forms in a timely manner through the MOSERS Employer Portal. We appreciate your continued support in making these processes smooth and efficient for you and your employees.

    Terminations
    • Report the last day the employee was actively employed by your agency, this includes the last day worked or on leave (paid or unpaid).
      • If you are a SAMII agency, the termination date entered on the form is typically one day earlier than the termination date used in SAMII.
    • If an employee is terminating at the end of a pay period, and the pay period ends on a regularly scheduled day off, please submit the termination date as the last day of the pay period.
    • An employee’s date of termination and payroll must agree.
      • Example: If an employee’s last day of work is on January 31, they should receive payroll for the full month of January.
    • If there is a date difference between the last day worked (or on paid leave) and the date of termination, submit a Leave of Absence form for the period between the last time worked or when the leave was exhausted to the date of termination.
      • Example: Termination date 3/14/2021 — no payrolls received for March 31 payroll
      • Submit a leave form effective 3/1/2021 to term date of 3/14/2021.
    • If an employee is retiring directly from active employment, use the last day of the month in which they were actively employed by your agency as the termination date.
      • Example: Retirement date is 4/1/2021 = Termination date of 3/31/2021
      • Please submit the employee’s termination form no later than the first week of the month in which he/she is retiring.
    • Be cautious about submitting a termination form too early (i.e., two months or earlier). Once the form has been submitted online, it automatically updates the employee’s records in our system and shows them as terminated. The employee then may no longer be able to generate benefit estimates using myMOSERS.
    Transfers
    • If the employee has not missed 30 calendar days of payroll and is transferring employment from one state agency to another (in a MOSERS-covered benefit-eligible position):
      • The hiring agency must complete the Transfer of Employment form.
      • The previous employer must complete the Termination of Employment form. 
    • Exceptions for completing a transfer form:
      • Employees returning to state employment who have missed 30 calendar days of payroll.
      • Employees transferring from the Department of Conservation, Highway Patrol, Department of Transportations, or a state college/university (except State Technical College of Missouri and Lincoln University), which are not covered by MOSERS' life insurance plan.
      • If either exception exists, the hiring agency should enroll the employee in SEBES rather than submitting a transfer form.  
      Leave of Absence
      • MOSERS requires the agency to report a leave of absence using the first full day the employee is in an unpaid status as the effective date of leave.
      • Report to MOSERS when the employee returns to work. 

    • Employees Terminating On Their Retirement Date

      Sep 16, 2020, 12:50 PM By MOSERS

      Please note that MOSERS retirement benefits are only payable as monthly installments. A member may not be counted as an employee AND receive a retirement benefit within the same month. Employees who are retiring typically terminate their employment at the end of a month, so that they may be classified as a retiree at the start of the next month. Occasionally, an employee may confuse this scenario and work on the first day of the month that is their intended retirement date. When this happens, the employee may NOT retire until the following month.

      For Example: If an employee plans to retire on October 1 but is still an employee for ANY time in October, they will NOT be permitted to retire until at least November 1.

      To ensure smooth transitions for your outgoing staff, please pay special attention to your employees who are eligible for retirement and plan to leave employment on the first day of any month. It may be helpful to explain that their last day of employment and first day of retirement will always be two separate dates.

      You may contact MOSERS to confirm if an employee has applied for retirement. If you discover an employee who plans to work on the same date their retirement becomes effective, please advise them of the conflict or direct them to contact  MOSERS for more information.


    • When and How to Submit Termination of Employment Forms

      Dec 19, 2019, 8:42 AM By MOSERS

      The Termination of Employment and Transfer of Employment forms can be completed electronically through the secure Employer Homepage under the Forms menu option.

      Termination of Employment

      A few reminders when submitting a Termination of Employment form:

      • Be cautious of submitting a termination form too early (i.e., two months or earlier). Once the form has been submitted online, it automatically updates the employee’s records in our system and shows them as terminated. The employee then may no longer be able to generate benefit estimates using myMOSERS.
      • An employee’s date of termination and payroll must agree. If an employee’s last day of work is on January 31, they should receive payroll for the full month of January.
      • If an employee is terminating at the end of a month/pay period, and the pay period ends on a regularly scheduled day off, and assuming the employee will receive pay for the full pay period, please submit the termination date as the last day of the pay period.
      • If you have an employee retiring directly from active employment, please submit the employee’s termination form no later than the first week of the month in which he/she is retiring. As a general rule, we must have all of the employee’s information entered in our system by the 9th of the month in which the employee is retiring.
      • Do not put comments in the comments field unless absolutely needed. Comments interrupt the automatic processing and then require a benefit specialist to key the form manually.

      Example: If an employee terminates, do not enter “resigned in good standing” in the comments field. 

      Transfer of Employment

      If the employee has not missed an entire calendar month of payroll and is transferring employment from one state agency to another (in a MOSERS-covered benefit-eligible position), the hiring agency must complete the Transfer of Employment form. The previous employer must complete the Termination of Employment form. 

      The Transfer of Employment form eliminates any MOSERS-related paperwork for the employee (unless they wish to decrease optional term life insurance coverage or change their beneficiary information). 

      Exceptions for completing a transfer form:

      • Employees returning to state employment who have missed an entire calendar month of payroll
      • Employees transferring from the Department of Conservation, Highway Patrol, Department of Transportations, or a state college/university (except State Technical College of Missouri and Lincoln University), which are not covered by MOSERS' life insurance plan.

      Employees meeting these exceptions must be entered into SEBES since they will be eligible for at least one new benefit type.



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